🎭 The three roles
Role | Best for | Access level |
Admin | Co-owners, trusted partners | Full access to everything |
Manager | Day-to-day collaborators | Edit content, no billing or member control |
Viewer | Label reps, consultants | See everything, edit nothing |
🔑 Admin
Admins have full access to the workspace.
Can do:
Edit Identity, Context, Vision boards, and projects
Chat with Apollo (unlimited if on paid plan)
Invite and remove team members
Change other members' roles
Access billing and subscription settings
Delete projects
Best for: Bandmates, your manager, anyone who needs full control alongside you.
Note: Only Admins can see and manage billing. If someone needs to handle payments, they need Admin access.
✏️ Manager
Managers can edit content but can't control the workspace itself.
Can do:
Edit Identity, Context, Vision boards, and projects
Chat with Apollo (unlimited if on paid plan)
Create new projects
View team member list
Cannot do:
Invite or remove team members
Change anyone's role
Access billing or subscription settings
Best for: Day-to-day collaborators like assistants, project manager, publicists, or A&R who need to work inside the workspace but don't need administrative control.
👁️ Viewer
Viewers can see everything but can't change anything.
Can do:
View Identity, Context, Vision boards, and projects
Chat with Apollo (limited access)
See team member list
Cannot do:
Edit any content
Create or delete projects
Invite or remove members
Access billing
Best for: Label executives, consultants, or anyone who needs visibility without hands-on access.
🔍 Which role do I have?
To check your role in a workspace:
Make sure you're in the workspace (check the selector in the top left)
Go to Account Settings → Workspace Management
Look at the member list - your role appears next to your name
If you need a different role, ask a workspace Admin to change it.
🔮 Ownership vs roles
Roles control what you can do. Ownership controls who the workspace belongs to.
The owner is the artist who claimed the workspace (usually by linking Spotify)
Owners are automatically Admins, but not all Admins are owners
Ownership can't be transferred - the workspace is tied to the artist's identity
Even if you grant someone Admin access, you remain the owner. They can't remove you or take the workspace from you.
💡 Pro Tip
Start with Viewer or Manager access and upgrade to Admin only if needed. You can always change roles later, but it's easier to grant more access than to walk it back.